Akta Arkib Negara (Akta ) by Malaysia., , International Law Book Services, Pengedar tunggal, Golden Books Centre edition, in English. All are available from the Arkib. Negara Malaysia. These guidelines should also be used in conjunction with Electronic Records and the Akta. Arkib Negara . the Akta Arkib Negara (available from the Arkib Negara Malaysia). This publication supports the implementation of the Akta Arkib Negara and the.

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Akta Arkib Negara 2003 (Akta 629)

Phone message slips Electronic copy of a record of which the paper copy has been filed Trends such as decentralization, the increasing use of technology in administrative processes, and inadequate control over outsourcing arrangements have created challenges for the systematic creation and keeping of records.

Ketua Pengarah hendaklah mempunyai suatu meterai afkib bagi pengesahan arkib awam yang atka bagi maksud kuasa dan fungsinya di bawah Akta ini. More specific guidelines addressing the management of electronic records in specific environments are also available. Transactions which execute a records disposition instruction whether for retention or destruction are documented by audit trails attached to the original record.

If these issues are not addressed then the following negative impacts will result 4: Records are an integral part of business processes and must be managed and retained for as long as they are needed to support the functions of the government and to provide evidence of decisions and activities see Figure 2.


The name field is required. Transactions which index, classify, schedule, file, view, copy, distribute, or move a record without altering it are documented by audit trails attached to the original record.

Pelantikan Pakar Rujuk Conscious effort is required to ensure that records supporting business activities are created and captured in recordkeeping systems. A record should contain not only the content, but also the metadata necessary to document a transaction, as follows: Privacy Policy Terms and Conditions. Robson Agnew Approved by: Copyright Arkib Negara Malaysia Page 19 of The context of the records represents all processes in which the records participated.

Automation also ensures consistent interpretation of metadata schemas and the capture of more standard metadata, which facilitates records retrieval. Copyright Arkib Negara Malaysia Page 6 of Copyright Arkib Negara Malaysia Page 14 of Recordkeeping metadata can identify, authenticate, and contextualize records and the people, processes and systems that create, manage, maintain and use them.

Akta Arkib Negara (Akta ) | Open Library

All data in the record belongs to the same transaction. E-mail Use Compliance 1 4. Checklist for decommissioning business systems Introduction Agencies have systems which hold business information, such as. Increased administrative costs when electronic records collection and storage are duplicated, when they are kept too long wrkib when they cannot be found and must be reconstructed. For storing electronic records, the Arkib Negara Malaysia does not recommend CDs, DVDs, magnetic tape and other removable digital media formats that are physically maintained, but not accessible from active computer systems.

Write a review Rate this item: The metadata can be: Copyright Arkib Negara Malaysia Page 16 of To support the continuing conduct of business, satisfy applicable legal requirements, and provide necessary accountability, public offices must create and maintain authentic, reliable and arkkib records, and protect the integrity of those records for as long as they are required to exist.


Document the rights and obligations of individuals. These Records Management Guidelines are intended to guide the development of specific policies and procedures that recognize.

Logical record boundaries are preserved regardless of physical representations. Cancel Forgot your password? Don’t have neegara account? Determining appropriate retention periods and disposition actions for records.


Please enter the message. This is the world of 20003 other electronic documents that are generated without the aroib of structured work processes or rules of the road. Records are arkb when it is necessary to deliver censored copies and the version as released is documented in a linked transaction. The requirements of a government program or strategic direction drive the decisions about what records need to be created, collected, acquired, etc.

All Employees Effective Date: Compliance page 6 4. Metadata related to business and recordkeeping processes will be added to a digital record during its lifetime. Jenny Kennedy Review Officer: Adequate records enable public offices to 2: Conduct business in an orderly, efficient and accountable manner. It is possible to output record content, structure and context.